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Brooklyn Academy of Music
Administrative Coordinator, (New York, NY) - posted Monday, September 08, 2008
ADMINISTRATIVE COORDINATOR (PRODUCTION)
Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Administrative Coordinator to facilitate business operations and provide administrative support to the Production Department. The Administrative Coordinator reports to the Production Manager.
Responsibilities:
- Serve as contact point in the production office and interact with both internal and external contacts in a friendly and professional manner.
- Assist in hiring and writing contracts for all necessary show production personnel.
- Provide assistance in processing stagehand, wardrobe, and production payrolls weekly
- Create and disseminate payroll reports to departments who incur stagehand labor charges.
- Create and disseminate year-end Stagehand payroll reports.
- Administer departmental petty cash and support individual coordinators in their petty cash needs.
- Track production department budgets, including accounts payable expenditures and petty cash
- Update and otherwise facilitate the production calendar so that all schedules, crew and production assignments, are kept up to date.
- Communicate with all departments to provide union labor for any in-house production needs and assign Production Coordinators for events as necessary.
- Oversee purchasing and/or acquisition of Production office related materials.
- Provide information regarding aspects of production plans
- Communicate with Building Operations on day to day plant operation issues (heating, cooling, cleaning, water, and security) that affect performances and presentations at BAM.
- Prepare and distribute production department information to departments affiliated with presentations at BAM including, but not limited to: Executive Management, General Management, Artist Services, Union crews, Building Operations and presenting Departments (i.e. Education and Humanities and Cinematek).
Requirements:
- Bachelor's degree or equivalent
- At least 1 year experience working as an office manager or office administrator
- Detail oriented and proficient with numbers.
- Ability to meet deadlines, prioritize goals and implement plans.
- Time management skills; Ability to multitask and manage multiple projects.
- Ability to understand and interpret contracts.
- Ability to track expenditures and budgets.
- Ability to create and track multiple schedules.
- Excellent oral and writing skills.
- Strong analytical skills.
- Excellent communication and interpersonal skills.
- Thorough knowledge of Microsoft Excel, Word, PowerPoint and Access.
- Ability to work well under pressure, solve problems and resolve conflict.
- Self motivated.
- Willing to assist others and work in a team setting.
- Willing to work on an irregular schedule when necessary.
- Interest in BAM Programming
Compensation:
The salary for this position is in the mid $30K's per year plus a full benefit package
How to Apply:
Complete an application at http://brooklynacademy.appone.com/
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